JOB SUMMARY:

The incumbent is required to direct and coordinate the activities of the Project Management Unit to ensure the implementation of all programmes and projects under the Public Sector Investment Programme (PSIP) and Infrastructure Development Fund (IDF) of the Ministry of Sport and Youth Affairs (MSYA) are developed and implemented within prescribed timelines and budget.

REPORTS TO: Permanent Secretary

SUPERVISION GIVEN TO: Project Monitoring Coordinator (direct) 
Other support staff within the Project Management Unit (indirect)

DUTIES AND RESPONSIBILITIES:

• Directs and coordinates the work of the professional staff of the Project Management Unit.
• Directs and coordinates the development and implementation of the project plans for the PSIP and IDF programmes of the MSYA. This includes guiding the staff of the PIU in:
  • Conducting meetings with stakeholders to obtain relevant data on requirements for the refurbishment of existing facilities and the establishment of new facilities;
  • Determining the scope and deliverables of the programmes and projects under the PSIP and IDF;
  • Identifying, monitoring, coordinating and controlling the resources and dependencies among projects required for successful Programme completion;
  • Preparing Programme budget and staffing plans;
  • Identifying and assessing programme risk and issues.
• Coordinates, monitors and manages programme costs to ensure the projects are completed within budget; funds are released as required and programme expenditure is in line with budget plan.
• Develops systems for governing the implementation of the programme of projects provides overall management of same and provides guidance to project managers for detailed planning of the projects for the Ministry/Department.
• Manages changes to the scope of the various projects in the programme, includes cost, schedule, scope and quality; ensures that all changes are documented.
• Monitors and manages programme quality to ensure the deliverables are in compliance with agreed standards.
• Monitors and manages programme risks and issues, designs and implements strategies to manage and mitigate those risks and issues.
• Oversees the performance of contractors/consultants and other outsourcing services engaged for the programme to ensure compliance with contracts; also evaluates their performance.
• Performs programme post implementation activities such as soliciting feedback from stakeholders, preparing reports and archiving information.
• Prepares Cabinet Notes, briefs, reports and presentations on programme related matters; reviews status and other reports prepared by project personnel.
• Convenes meetings with management, programme staff, contractors/consultants to discuss programme matters.
• Provide updates on programmes and projects under the PSIP and IDF to the Ministry of Sport and Youth Affairs, Ministry of Planning and Development and the Ministry of Finance.
• Performs related work as may be required

KNOWLEDGE

• Extensive knowledge of programme/project management principles, practices, techniques and procedures.
• Extensive knowledge of Strategic Management, Project Cycle Management.
• Extensive knowledge of public sector management principles, practices and procedures.
• Considerable knowledge of the relevant government financial rules, regulations and procedures.
• Considerable knowledge of the operations of the national Development Programmes for example, the Public Sector Investment Programme, Infrastructure Development Fund.
• Considerable knowledge of the operations of internationally funded projects.
• Considerable knowledge of financial management to administer budgets across multiple projects.

SKILLS AND ABILITIES:

• Proficiency in the use of Microsoft Office Suite.
• Skill in the use of project management software.
• Skill in programme/project planning, coordination and implementation.
• Ability to use the internet for research purposes.
• Ability to use e-Government technology platforms.
• Ability to analyse and evaluate projects and to devise effective methods of evaluation.
• Ability to express ideas clearly and concisely and to prepare reports on programmes and projects evaluated.
• Ability to lead the project/programme implementation process and devise creative solutions to address problems encountered and resolve conflicts.
• Ability to lead and manage a programme of multiple interrelated projects, and to motivate Project Teams.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain effective working relationship with project stakeholders, associates, other public service employees and the public.

MINIMUM EXPERIENCE AND TRAINING

• Minimum of ten (10) years’ experience in Project/Programme Management in the Public or Private Sector including a minimum of four (4) years managing a programme or large scale projects.
• Training as evidenced by a degree in Engineering, Information Technology, Management, Law or the Social Sciences together with professional qualifications such as the Project Management Professional (PMP) certification. PRINCE2 etc.